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Subjects: Deactivate and Activate

Convergence Training Support
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Article Links Introduction | Deactivate Subjects | View Inactive Subjects | Activate a Subject | 
 

Qualifications and Training Programs are the same features in the LMS. Qualification is the term used in the Enterprise LMS. Training Program is the term used in the MSHA LMS. MSHA customers will refer to Training Programs articles to set up their Training Programs.

The Express LMS is a basic feature LMS and does not include all the features of a full-service LMS. The Express LMS does not include the ability to create qualifications.

 

INTRODUCTION

Deactivating a subject is the preferable alternative to deletion. You would deactivate subjects when you no longer want to offer them as part of your training, it is outdated, or no longer applies to the work you do.
Note: Deleting a subject is generally discouraged as all completion records associated with that subject are also deleted.


When the subject is deactivated:

  • Completion records for user stay intact
  • Will no longer appear on reports; unless requested
  • Can be activated at any time

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DEACTIVATE A SUBJECT

Follow these steps to deactivate a subject:

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Search and locate the subject following the directions provided in the Using Search article
  4. Click the subject name to highlight the activity row
    Note: To select multiple subjects use Shift + Left Mouse click or Ctrl + Left Mouse click
  5. Click the Other Actions button on the button bar
  6. Select Deactivate Subjects from the drop-down menu
  7. Click the OK button on the Deactivate Subjects confirmation screen
    Note: The subject will disappear from the Manage Subjects screen. This is because the default view on the Manage Subjects screen displays Active Subjects only. Refer to the     View Inactive Subjects section below for instructions to view inactive subjects.

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VIEW INACTIVE SUBJECTS

The Manage Subjects screen defaults to display active subjects only. Therefore, all search results will only display active subjects. The view can easily be changed to display inactive subjects.
 

Follow these steps to view inactive subject records:

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Click the Other Actions button on the button bar
  4. Select Show Inactive Subjects from the drop-down menu
  5. A list of all inactive subjects will appear.
  6. Search and locate the desired subject by following the directions provided in the Using Search article

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ACTIVATE A SUBJECT 

A deactivated subject can be activated at any time. Follow these steps to activate an inactive subject:

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Search and locate the subject following the directions provided in View Inactive Subjects article above
  4. Click the subject to highlight the row
    Note: To select multiple subjects, use Shift + Left Mouse click or Ctrl + Left Mouse click
  5. Click the Other Actions button on the button bar
  6. Select Activate Subjects from the pull drop-down menu
  7. Click the OK button on the Activate Subjects confirmation screen
    Note: The subjects may disappear from the Manage Subjects screen. This is because the selected view on the Manage Subjects screen displays Inactive Subjects only. Select Other Actions then Show Active Subjects to return to the Manage Subjects default view.

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