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Training Programs and Subjects: Overview

Convergence Training Support
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Article Links Introduction | Sample Training Programs | Training Program Features | MSHA Considerations | MSHA Training Program Options | MSHA Training Program Best Practices |

The Express LMS is a basic feature LMS and does not include all the features of a full service LMS. The Express LMS does not include the ability to create training programs.

 

INTRODUCTION 

Training Programs allow LMS Administrators to bundle multiple associated activities together for assignment.  Training Programs can be used as a method to:

  • Formally, “certify” or “qualify” employees that need to master a job or skill.  Example, Machine Operator 1 or Fork Lift Operator
  • Informally, avoid individually assigning multiple related activities where no skill or mastery is required. Example, New Hire Orientation or MS Office training: Word, Excel, Outlook and PowerPoint

Training Programs are made up of:

  • Subjects: A sub-set of the training that includes related activities.
  • Activities: Any training content that has been imported or created within the LMS

A completion record is generated AUTOMATICALLY once the user completes ALL activities included in the training program.

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SAMPLE TRAINING PROGRAMS 

Training Programs can be set up for MSHA and non MSHA job or task related activities. 

Training Programs MSHA Training Programs
  • New Hire On-Boarding
  • Emergency Responders
  • Forklift Training
  • Safety Training
  • Office Automation: Word, Excel, Outlook and PowerPoint
  • Job Specific: sales, administration, management, human resources, electrician, etc.
  • New Miner Training
  • Newly Hired – Experienced Miner
  • Annual Refresher
  • Site Specific Hazard Awareness
  • New Task Training: Dozer Operator, Front End Loader, Haul Truck Operator, Demolitions
  • Non-Miner Training

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TRAINING PROGRAM FEATURES

Training Programs allow you to:

  • Bundle” together multiple activities necessary for assignment
  • You may have an unlimited number of activities in a subject
  • You may have an unlimited number of subjects within an training program
  • Activities must be added to subjects; they cannot be added directly to a training program
  • Activities are "re-usable" and can be added to multiple subjects
  • Note:  If re-using activities in multiple subjects, the subject will be marked as complete for ALL subjects once a user completes it in ANY of the subjects that includes that activity.  Please refer to the Assign Training: Basic Scheduling and the Assign Training: Advanced Scheduling articles for more details on setting assignments that include training programs with duplicate subjects.
  • Subjects are “re-usable” and can be added into multiple training programs
    Note:  If re-using subjects in multiple training programs, the subject will be marked as complete for ALL training programs once a user completes it in ANY of the training programs that includes that subject.  Please refer to the Assign Training: Basic Scheduling and the Assign Training: Advanced Scheduling articles for more details on setting assignments that include training programs with duplicate subjects.
  • You can edit subjects and add and remove activities at any time
    Note: Adding activities to subjects will reset a user's completion status back to incomplete.
  • You can edit training programs and add or remove subjects at any time
    Note: Adding subjects to training programs will reset a user's completion status back to incomplete
  • Plan changes thoughtfully; multiple changes can make it diffcult to produce accurate completion records
  • Notifications can be activiated to alert the user that a subject or training program has changed

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MSHA CONSIDERATIONS

The Convergence LMS can help you comply with MSHA Part 46 by creating the following MSHA Training Programs:

  • New Miner Training Program*
  • Newly Hired Experienced Miner Program
  • New Task Training - "Task Specific Name"
  • Site-Specific Hazard Awareness
  • Annual Refresher Training Program*

* If you purchased Convergence Training's MSHA media package, your LMS will include templates for the New Miner Training Program and the Annual Refresher Training Program with enough content to meet the hours requirement required by MSHA Part 46. You can choose to use these programs, modify them with your own content, OR create your own Training Programs.

You will also be able to:

  • Identify the Person Responsible for Health and Safety for your organization
  • Identify the Competent Persons for all activities in your MSHA Training Program
  • Produce the following MSHA Part 46 compliant reports:
    • Certificate of Training
    • Training Plan Cover Sheet
    • Training Program Report
    • Compliance Report
    • Mine Information Report 

Before you begin setting up your MSHA Training Programs, consider these questions:

  • How many MSHA sites do you have in your company?
  • Are training programs identicial from work site to work site?
  • Are training programs unique for some work sites but identical for other work sites?
  • Will you have LMS Administrators at each work site to manage your MSHA training programs?
  • Do you have competent persons at each work site; or do your compentent person perform that funcition at mutliple work sites?

BEST PRACTICE: The more you can standardize your MSHA training program for all sites, the less work your training programs will be to maintain in the LMS.

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MSHA TRAINING PROGRAM OPTIONS

We offer three options to create and manage your MSHA Training programs.  Each option has it's benefits and are designed to give you the flexibility to meet your company's unique training needs AND comply with the MSHA regulation in the most practical way possible.

OPTION 1
SET ALL MSHA TRAINNG PROGRAMS LOCATION:  REGION		 OPTION 2
SET ALL MSHA TRAINING PROGRAMS LOCATION:
SITE		 OPTION 3
SET MSHA TRAINING PROGRAMS LOCATIONS AT BOTH:
REGION AND SITE

Use this option when you have:

  • Standardized MSHA Training Program that applies to ALL sites within a region
  • Large number of sites to manage
  • Small number of LMS Administrators to administer your MSHA Training Program

Using this method allows you to create and manage ONE training program for EACH region.

Use this option when you have:

  • MSHA Training Programs where the training program is UNIQUE for each site within a region
  • Small number of sites to manage and ALL require a unique training program
  • LMS Administrators at each site to administer your MSHA Training Program

Using this method requires that you create and manage multiple training programs - ONE for EACH site.

 

Use this option when you have:

  • Standardized MSHA Training Program that applies to MOST sites within a region. SOME sites the require unique training programs within that same region
  • Large number of sites to manage
  • Small number of LMS Administrators to administer your MSHA Training Program

Using this method allows you to:

Create and manage ONE training program for the sites within a region that will use the SAME training program

AND

Create and manage multiple training programs for EACH SITE that requires a unique training program 

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MSHA TRAINING PROGRAMS BEST PRACTICES

We recommend these best practices:

  • Standardize your MSHA Training Programs so that they are the same for every work site for ease of administration
  • Avoid Using Option 2 if possible. Creating a unique MSHA Training Program for each work site can become an administrative burden
  • Instead of using Option 2; use Option 3; standardize the sites you can so you have fewer trianing programs to manage
  • Use the Copy Training Program Feature. To ease the burden of creating a new training program for each Site or Region.  This allows you to copy existing Training Programs and save them to a new Region or Site.  You can then modify the new training program to meet that organization unit's specific needs, when required. Please refer to the Training Programs: Copy article to learn how to copy a training program to a new location.
  • If you purchased Convergence Training's MSHA media package, your LMS will include templates for the New Miner Training Program and the Annual Refresher Training Program with enough content to meet the hours requirement required by MSHA Part 46. You can choose to use these programs, modify them with your own content, OR create your own Training Programs.

MSHA Training Programs takes some initial work and time to set up.  Once set up, you reap benefits in the time saved when tracking and reporting on training status.

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