Training Programs: Deactivate and Activate

Article Links Introduction | Deactivate Training Programs | View Inactive Training Programs | Activate a Training Programs | 

INTRODUCTION

Deactivating a training program is the preferable alternative to deleting a training program. You might want to deactivate a training program when you no longer want to offer it as part of your training or because it is outdated and no longer applies to the work you do.
Note: Deleting a training program is generally discouraged as all completion records associated with that subject are also deleted.

Benefits

When the training program is deactivated:

• Completion records for user stay intact
• Will no longer appear on the user’s training tab as an assigned training program
• Will no longer be available to admins to assign to learners
• Will no longer appear on reports, unless requested
• Can be activated at any time

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DEACTIVATE A TRAINING PROGRAM

Follow these steps to deactivate a training program:

Version 2.2 and below

1. Click the Administration tab at the top of the screen
2. Click the Activities and Training Programs link, then the Manage Training Programs link on the left menu bar

Version 2.3 and above

1. Click the Administration tab at the top of the screen
2. Click the Training Programs link, then Training Programs on the left menu bar

Deactivate the Training Program 

1. Search and locate the desired training program following the directions provided the Using Search article
2. Click the training program name to highlight the activity row
   Note: To select multiple requirements, use Shift + Left Mouse click or Ctrl + Left Mouse click
3. Click the Other Actions button on the tool bar
4. Select Deactivate Training Programs from the pull down menu
5. Click the OK button on the Deactivate Training Program confirmation screen
   Note:The training program will disappear from the Manage Training Programs screen. This is because the default view on the Manage Training Programs screen displays Active training programs only. Refer to the View Inactive Training Programsarticle below for instructions to view inactive training programs.

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VIEW INACTIVE TRAINING PROGRAMS

The Manage Training Programs screen defaults to display active training programs only. Therefore, all search results will only display active training programs. The view can easily be changed to display inactive training programs. Follow these steps to view inactive training program records:

Version 2.2 and below

1. Click the Administration tab at the top of the screen
2. Click the Activities and Training Programs link, then the Manage Training Programs link on the left menu bar

Version 2.3 and above

1. Click the Administration tab at the top of the screen
2. Click the Training Programs link, then Training Programs on the left menu bar

View Training Programs

1. Click the Other Actions button on the tool bar
2. Select Show Inactive Training Programs from the pull down menu
3. A list of all inactive training programs will appear.
4. Search and locate the training program following the directions provided in the Using Search article
5. Refer to the Training Program: Create, Edit and Delete article to edit the training program record or the Activate a Training Program article to activate the inactive training program.

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ACTIVATE A TRAINING PROGRAM

A deactivated training program can be activated at any time. Follow these steps to activate an inactive training program:

Version 2.2 and below

1. Click the Administration tab at the top of the screen
2. Click the Activities and Training Programs link, then the Manage Training Programs link on the left menu bar

Version 2.3 and above

1. Click the Administration tab at the top of the screen
2. Click the Training Programs link, then Training Programs on the left menu bar

Activate the Training Program

1. Search and locate the training program following the directions provided in the Using Search article
2. Click the training program to highlight the row
   Note: To select multiple training programs, use Shift + Left Mouse click and or Ctrl + Left Mouse click
3. Click the Other Actions button on the tool bar
4. Select Activate Training Programs from the pull down menu
5. Click the OK button on the Activate Training Programs confirmation screen
   Note:The training programs may disappear from the Manage Training Programs screen. This is because the selected view on the Manage Training Programs screen displays Inactive Training Programs only. Select Other Actions then Show Active Training Programs to return to the Manage Training Programs default view.

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