Articles in this section

Deactivate and Activate Training Programs and Subjects

Convergence Training Support
  • Updated
Follow

Article Links Introduction | Deactivate Training Programs | View Inactive Training Programs | Activate a Training Programs | Deactivate Subjects | View Inactive Subjects | Activate a Subject | 

The Express LMS is a basic feature LMS and does not include all the features of a full service LMS. The Express LMS does not include the ability to create training programs.

 

INTRODUCTION

Deactivating a training program or subject is the preferable alternative to deletion. You would deactivate a training programs and subjects when you no longer want to offer them as part of your training, it is outdated, or no longer applies to the work you do.
Note: Deleting a training program is generally discouraged as all completion records associated with that subject are also deleted.

When the training program or subject is deactivated:

  • Completion records for user stay intact
  • Will no longer appear on the user’s training tab as an assigned training program
  • Will no longer be available to admins to assign to users
  • Will no longer appear on reports; unless requested
  • Can be activated at any time

Back to top

 

DEACTIVATE A TRAINING PROGRAM

Follow these steps to deactivate a training program:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Training Programs on the left menu bar
  3. Search and locate the desired training program following the directions provided the Using Search article
  4. Click the training program name to highlight the activity row
    Note: To select multiple requirements, use Shift + Left Mouse click or Ctrl + Left Mouse click
  5. Click the Other Actions button on the tool bar
  6. Select Deactivate Training Programs from the pull down menu
  7. Click the OK button on the Deactivate Training Program confirmation screen
    Note:The training program will disappear from the Manage Training Programs screen. This is because the default view on the Manage Training Programs screen displays Active training programs only. Refer to the View Inactive Training Programsarticle below for instructions to view inactive training programs.

Back to top

 

VIEW INACTIVE TRAINING PROGRAMS

The Manage Training Programs screen defaults to display active training programs only. Therefore, all search results will only display active training programs. The view can easily be changed to display inactive training programs.

Follow these steps to view inactive training program records:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Training Programs on the left menu bar
  3. Click the Other Actions button on the tool bar
  4. Select Show Inactive Training Programs from the pull down menu
  5. A list of all inactive training programs will appear.
  6. Search and locate the training program following the directions provided in the Using Search article
  7. Refer to the Activate a Training Program article to activate the inactive training program.

Back to top

 

ACTIVATE A TRAINING PROGRAM

A deactivated training program can be activated at any time.

Follow these steps to activate an inactive training program:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Training Programs on the left menu bar
  3. Search and locate the training program following the directions provided in the Using Search article
  4. Click the training program to highlight the row
    Note: To select multiple training programs, use Shift + Left Mouse click and or Ctrl + Left Mouse click
  5. Click the Other Actions button on the tool bar
  6. Select Activate Training Programs from the pull down menu
  7. Click the OK button on the Activate Training Programs confirmation screen
    Note:The training programs may disappear from the Manage Training Programs screen. This is because the selected view on the Manage Training Programs screen displays Inactive Training Programs only. Select Other Actions then Show Active Training Programs to return to the Manage Training Programs default view.

Back to top

 

DEACTIVATE A SUBJECT

Follow these steps to deactivate a subject:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Search and locate the subject following the directions provided in the Using Search article
  4. Click the subject name to highlight the activity row
    Note: To select multiple subjects use Shift + Left Mouse click or Ctrl + Left Mouse click
  5. Click the Other Actions button on the tool bar
  6. Select Deactivate Subjects from the pull down menu
  7. Click the OK button on the Deactivate Subjects confirmation screen
    Note:The subject will disappear from the Manage Subjects screen. This is because the default view on the Manage Subjects screen displays Active Subjects only. Refer to the View Inactive Subjects article below for instructions to view inactive subjects.

Back to top

 

VIEW INACTIVE SUBJECTS

The Manage Subjects screen defaults to display active subjects only. Therefore, all search results will only display active subjects. The view can easily be changed to display inactive subjects.

Follow these steps to view inactive subject records:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Click the Other Actions button on the tool bar
  4. Select Show Inactive Subjects from the pull down menu
  5. A list of all inactive subjects will appear.
  6. Search and locate the desired subject by following the directions provided in the Using Search article

Back to top

 

ACTIVATE A SUBJECT 

A deactivated subject can be activated at any time. Follow these steps to activate an inactive subject:

 

  1. Click the Administration tab at the top of the screen
  2. Click the Training Programs link, then Subjects on the left menu bar
  3. Search and locate the subject following the directions provided in View Inactive Subjects article above
  4. Click the subject to highlight the row
    Note: To select multiple subjects, use Shift + Left Mouse click or Ctrl + Left Mouse click
  5. Click the Other Actions button on the tool bar
  6. Select Activate Subjects from the pull down menu
  7. Click the OK button on the Activate Subjects confirmation screen
    Note:The subjects may disappear from the Manage Subjects screen. This is because the selected view on the Manage Subjects screen displays Inactive Subjects only. Select Other Actions then Show Active Subjects to return to the Manage Subjects default view.

Back to top

 

Related articles