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Quizzes: Edit - Contractor LMS

Convergence Training Support
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Article Links Introduction | Edit a Quiz |  Set Quiz Properties | Preview a Quiz | Publish a Quiz | Restore a Previous Version of a Quiz |

 

INTRODUCTION

In the Contractor LMS, administrators will be able to edit any existing quizzes that have been created by our support team.

Quiz features include:

  • Create True/False and Multiple choice.
  • Add images or videos to questions.
  • Modify the feedback received when a user gets a correct/incorrect question for each question.

Preferences allow you to:

  • Set a minimum passing score.
  • Randomize the questions and/or answers.
  • Set maximum attempts per question.

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EDIT A QUIZ

Follow these steps to edit an existing quiz:

  1. Click the Administration tab at the top of the screen.
  2. Click the Content Import and Creation link and then the Manage Quizzes link on the left menu bar.
  3. Click the Edit button to the left of the desired quiz.
  4. Click on the links below to locate instructions to make any desired changes to the quiz:
    Add Information Fields | Add True/False Questions | Add Multiple Choice Questions | Reorder Questions | Copy Questions | Edit Questions | Delete Questions |
  5. Refer to the Set Quiz Properties section of this article to set the properties of the quiz.
  6. Click the Save button to save the changes.
  7. Refer to the Publish the Quiz section of this article to learn how to publish the quiz.

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Add Information Fields

An Information field is useful when you would like to:

  • Provide instructions to the user about completing the quiz.
  • Provide a link to a video or document to view/read prior to taking the quiz. Then, have the user answer questions related to the video or quiz just viewed.
  • Provide a link to a website or document the user can refer to before or during the quiz.

 Follow these steps to add information field(s) to a quiz:

  1. Click the Info button.
  2. Type a title of the Information field in the Title, Text, & Media text box. For example, Quiz Overview or Quiz Instructions.
  3. Enter any additional instructions in the Slide Text textbox that you would like the User to know about the quiz.
    Note: Use the button bar above the text box to format the text with bold, italic, increase or reduce the font size, add a bulleted or numbered list, or add a link to the content.
  4. Add an image or video by clicking the Add Media link. 
  5. Enter a URL in the Link URL text field.
    Notes: (1) You can add a link to a file on a network (file://) or website, intranet, or SharePoint site (HTTP://) (2) Keep in mind that if the link you provide is behind your firewall, the user will not be able to launch the link if accessing the LMS outside of your company’s network.
  6. Click the Done button to save changes to the information field.
  7. Refer to the Add True/False Questions and Add Multiple Choice Questions sections below for steps to create questions in the quiz.

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Add True or False Questions

Follow these steps to add true or false questions:

  1. Click the True/False button.
  2. Enter the question in the Text & Media text field section.
    Note: Use the button bar to format the text with bold, italic, increase or reduce the font size, add a bulleted or numbered list, or add a link to the content.
  3. Add an image or video to the question by clicking the Add Media link. 
  4. Select the correct response (either true or false) in the Answers section.
  5. Use the Feedback section to customize the feedback that a user will see when they select the correct or incorrect response to this question. 
    Note: The default feedback will display Correct or Incorrect when the user selects the correct or incorrect response.  Refer to the Set Quiz Properties section of this article to learn how to customize feedback for the entire quiz.
  6. Click the Done button to save the question and return to the Edit Quiz screen.
  7. Repeat these steps until all true and false questions have been entered.
  8. Refer to the Add Information or Add Multiple Choice Questions section to add an information field or multiple choice questions to the quiz.
  9. Refer to the Set Quiz Properties section of this article to set the Quiz Properties if you have completed entering questions and are ready to Save and Publish the quiz.
    Note: It is recommended that you set the Properties of the Quiz before you Save and Publish it the first time. If you set the properties after you save the quiz, you will be required to save the quiz again.
  10. Click the Save button to save the quiz if you have completed entering questions and are ready to publish.
  11. Refer to the Publish the Quiz section of this article to learn how to publish the quiz.

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Add Multiple Choice Questions

  1. Click the Multiple Choice button.
  2. Enter the question in the Text & Media text section.
    Note: Use the button bar to format the text with bold, italic, increase or reduce the font size, add a bulleted or numbered list, or add a link to the content.
  3. Add an image or video to the question by clicking the Add Media link. 
  4. Complete the applicable answers in the Answers section.
    1. Check the box to the left of the answer to indicate the correct answer(s).
      Notes: (1) You can have more than one correct answer. (2) Note that once a correct answer is selected the Please select one or more correct answer warning will disappear.
    2. Click the Add Answer button to add additional answers when there are more than three answers.
      Note: You can have an unlimited number of answers.
  5. Use the Feedback section to customize the feedback that a user will see when they select the correct or incorrect response to this question. Refer to the Set Quiz Properties section of this article to learn how to customize feedback for the entire quiz.
    Note: The default feedback will display Correct or Incorrect when the user selects the correct or incorrect response.
  6. Click the Done button to save the question and return to the Edit Quiz screen.
  7. Refer to the Add Information or Add True/False Questions section to add an information field or True/False questions to the quiz.
  8. Refer to the Set Quiz Properties section of this article to set the Quiz Properties if you have completed entering questions and are ready to save and publish the quiz.
    Note: It is recommended that you set the Properties of the Quiz before you save and publish it the first time. If you set the properties after you save the quiz, you will be required to save the quiz again.
  9. Click the Save button to save the quiz if you have completed entering questions and are ready to publish.
  10. Refer to the Publish the Quiz section of this article to learn how to publish the quiz.

Back to Edit a Quiz  OR Back to top

 

Reorder Questions

From the Edit Quiz screen:

  1. Click on the question or information field to be re-ordered.
  2. Holding the left mouse button, drag and drop the item to the new placement in the quiz.
  3. Click the Save button to save the changes.
  4. Refer to the Publish the Quiz section of this article to publish the quiz and create/update the activity to assign to Users.
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Copy Questions

From the Edit Quiz screen:

  1. Click the Copy button to the left of the question or information field to be copied.
  2. The item will be copied and added to the bottom of the list of questions appended with the word “Copy.”
  3. Refer to the Edit Questions section of this article to edit the copied item.

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Edit Questions

From the Edit Quiz screen:

  1. Click the Edit button to the left of the question or information field to be edited.
  2. Make any desired changes to the question and answer fields.
  3. Click the Done button.
  4. Click the Save button to Save the Quiz if once you have completed all edits.
  5. Refer to the Set Properties section of this article to set the Quiz Properties.
  6. Refer to the Publish the Quiz section of this article to publish the quiz and create the activity to assign to Users.

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Delete Questions

From the Edit Quiz screen:

  1. Click the Delete button to the left of the question or information field to be deleted.
  2. Click the Yes button on the Confirmation screen.
  3. Click the Save button to Save the Quiz if once you have completed all edits.
  4. Refer to the Set Quiz Properties section of this article to set the Quiz Properties.
  5. Refer to the Publish the Quiz section of this article to publish the quiz and create the activity to assign to Users.

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SET QUIZ PROPERTIES

Properties allow you to set a passing score, randomize questions and answers, customize feedback, limit the attempts a user can answer a question, and more.

From the Edit Quiz screen:

  1. Click the Properties button
  2. Refer to the Activity Tab | Quiz Tab | Questions Tab | Advanced Tab sections in this article below to learn about the available properties.
  3. Once all selections are made on all the tabs, click the OK button to save the changes. You will be returned to the Edit Quiz screen.
  4. Click the Save button to save the quiz if you have completed entering questions and are ready to publish.
  5. Refer to the Publish the Quiz section of this article to learn how to publish the quiz.

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Activity Tab

  1. Quiz Title: The name of the quiz defaults in this field. Modify the name of the quiz, if desired.
  2. Description: Optional Field. Use to describe the quiz.
  3. Activity Duration: Required Field. Enter the estimated time to complete the activity. 
    Note: Be as specific as possible.  This field appears on the Learner's Training Tab and will inform the user how long it will take to complete the activity so they can budget their time accordingly.

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Quiz Tab

  1. Passing Score: Enter the score (in terms of percentage) that your assigned learners must meet or exceed in order to pass the Quiz and generate a Completion Record.
    Note A quiz defaults to an 80% passing score but you can change that to anything you like.
  2. Feedback Type: Select one of the following feedback choices below to display when the learner answers question correctly or incorrectly:
    • Do not show feedback: Nothing displays when the learner answers a question correctly or incorrectly.
    • Show correct and incorrect feedback: (Default). Displays the “correct” when users answer the question correctly. Displays the “incorrect” when users answer the question incorrectly. You can change the default answers in the Correct and Incorrect text boxes. The text entered will display for ALL questions answered correctly or incorrectly.
    • Show correct feedback and incorrect feedback with the answer: Displays the “correct” when users answer the question correctly. Displays the “incorrect” when users answer the question incorrectly AND displays the correct answer.

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Questions Tab

  1. Display Order: Select one of the following two options:
    Specified Order: Displays questions in the order listed on the Create/Edit Quiz Screen.
    Random Order: Randomizes questions so they present in a different order each time the quiz is launched.
    Note: Do not randomize questions if you use an information field that you want to be fixed as the first item the user sees when they launch the quiz. Randomizing questions also randomizes the information fields too.
  2. Attempts per question: The number of times the user can attempt to answer the question in the Quiz before they are moved on to the next question.
  3. Answer Choice Enumeration: Select one of the following three options:
    None: Answers are not numbered or lettered.
    Numbered: Identify answer choices with a number (1, 2, 3, 4…). 
    Lettered: Identify answer choices with letters (A, B, C, D…).
  4. Answer Order: Select one of the following two options:
    Specified Order: Displays answers in the order listed on the Edit Question screen. 
    Random Order: Randomizes answers so they present in a different order each time the quiz is launched.
    Note: Do not randomize answers if you frequently use “All of the above” or “None of the above” as an answer. Those answers may appear as the first item in the answer list.

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Advanced Tab

  1. Make Public: Choose to allow this quiz to be shared with other LMS Administrators in different parts of your organization so they can upload it to their location. 
    NO: Default. The file will not be shared.
    YES: The file will be shared.
  2. Custom CSS: Please contact our support team if you would like to further modify the look of the quiz.  These changes may include an additional cost to implement.

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PUBLISH THE QUIZ

Publishing the quiz creates the activity to be assigned to the user.  You will not be able to assign a quiz until the quiz is published.
Notes: (1) If the Save and Publish buttons are inactive, it means that the most current version of the quiz has already been saved and published. (2) You do not have to publish the quiz until you are ready to assign the quiz.  If you do not publish the quiz, it stays in "draft" mode and you can continue to make changes until you are ready to publish and assign to users. 

From the Edit Quiz screen:

  1. Click the Save button to save the quiz if you have not already done so.
    Note: The Publish button will not become active until the quiz has been saved.
  2. Click the Publish button.
  3. Review Settings: Review the setting and select one of two options:
    Cancel button: cancels publishing the quiz.
    Publish button: click to continue publishing the quiz.
  4. To continue publishing the quiz:
  5. Previous Completions: displays the number of users that have completed a current version of the activity.
    Notes: (1) This screen will not display the first time you publish a quiz. (2) the fields below will only display if users have previously completed the quiz.
  6. Publish and don't change user's completion status: this option keeps a user's completion status intact and they will not be required to complete the quiz again.
    1. Publish and set users back to incomplete: requires the user to re-complete the activity even if they completed it before.
    2. Publish Notes: Optional. Describe the changes since the quiz was last published.
  7. Click the Publish button.
  8. Click the OK button on the Alert (Publish Complete) screen.
  9. You will be returned to the Edit Quiz screen.
  10. Click the Close button to close the quiz.
  11. You will either be returned to the:
    1. Content Wizard screen (when you create a quiz).
    2. Manage Quizzes screen (if you were editing an existing quiz).

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PREVIEW A QUIZ

Preview on the Edit Quiz screen

While you are editing a quiz, follow these steps:

  1. Save the Quiz prior to previewing.
  2. Click the Preview button on the menu bar to preview the quiz.
    Note: A warning will appear if you have not created any answers to a question or have not selected a correct answer to a question. This must be resolved prior to preview the quiz.
  3. Click the “X” button at the bottom of the screen to return to the Edit Quiz screen.

Preview After Publishing

Follow these steps to preview a quiz after the quiz has been published:

  1. Click the Administration tab at the top of the screen.
  2. Click the Content Import and Creation link and then the Manage Quizzes link on the left menu bar.
  3. Search and locate the quiz following the directions provided in Using Search article.
  4. Click the Preview button to the left of the quiz. The quiz will open.
  5. Click the “X” button at the bottom of the screen to return to the Manage Quizzes screen.

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RESTORE A PREVIOUS VERSION OF A QUIZ

The LMS stores previous versions of quizzes that you have created and allows you to restore any version of any quiz previously created.
Notes: (1) The Version column on the Manage Quizzes screen indicates the number of previous versions available. When the column reflects 1, there are no other previous versions to restore from. (2) Restoring a previous version will overwrite the current version and is NOT reversible.

Follow these steps to restore a previous version of a quiz:

  1. Click the Administration tab at the top of the screen.
  2. Click the Content Import and Creation link, then the Manage Quizzes link on the left menu bar.
  3. Search and locate the quiz following the directions provided in the Using Search article.
  4. Click the Edit button to the left of the desired quiz.
  5. Click the Previous Versions button on the button bar to select the desired quiz.
    Note: The Previous Versions button will not be active if there have not been any previous versions saved.
  6. Click the button to the left of the version to be restored.
    Note: This will overwrite the current version and is NOT reversible.
  7. Click the Revert button.
  8. Click the Yes button on the Confirm screen to replace the current version with the selected version.
  9. You will be returned to the Edit Quizzes screen.
  10. Click on the links below to locate instructions to make any desired changes to the quiz: Follow the steps below to: Add Information Fields | Add True/False Questions | Add Multiple Choice Questions | Reorder Questions | Copy Questions | Edit Questions | Set Quiz Properties |
  11. Click the Save button if changes were made to the quiz.
    Note: The save button will not become active until a change has been made to the content of the quiz.
  12. Follow the steps to Publish the Quiz.
    Note: The new version of the quiz will not be made available to users until the Publish button is selected.
  13. Click the Close button.

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