Electives: Approve or Deny Elective Requests

Article Links Introduction | Approve Requests | Deny Requests | Approve Previously Denied Requests |

INTRODUCTION

A supervisor will be notified via the Requests Pending Approval email when a learner has requested an elective. A supervisor does not have to wait to get the notification to approve or deny the elective. Once the supervisor has approved the elective, the learner will receive a notification indicating their request has been approved or denied.

The screen displays the following data in the following columns:

Requested Training: Displays the name of the class or the elective.

Topic: Displays the topic name. This is helpful if the class includes multiple topics. Will be blank when elective approval.

When: Displays the date of the requested class session. Will be blank when elective approval.

Where: Displays the place the class will take place. Will be blank when elective approval.

Request Date: The date the employee made the class or elective request.

Approved By: The person who approved the request. This column will appear by selecting Approved in the Show Drop Down at the top of the screen.

Start Date: Displays the date the class or elective was first offered.

End Date: Displays the date the assignment or elective offering ends.

Ignore Before: Completion records created before the listed date will not count toward the completion of the Elective.

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APPROVE REQUESTS

Follow these steps to approve an elective request:

1. Click the Administration tab at the top of the screen
2. Click the Electives link, then Approve Electives on the left menu bar
3. Click the checkboxes to the left of one or more of the employee names who you wish to approve their request
4. Click the Edit icon under the Notes column to add a note to each request
   Notes: (1) The note will print on the Request Approval Status notification. (2) Click the Copy icon in the upper right corner of the Notes screen to copy the note to all requests submitted by the same user.
5. Click the Approve button
6. The Approvals Saved Successfully confirmation will appear and the approved requests will disappear from the Approve Electives screen.
   Notes: (1) Click Approved from the Show drop down list on the button bar to view all approved requests. (2) Learners will receive the Request Approval Status notification. They do not need to wait for the notification to begin taking the electives..

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DENY REQUESTS

Follow these steps to deny an elective request:

1. Click the Administration tab at the top of the screen
2. Click the Electives link, then Approve Electives on the left menu bar
3. Click the checkboxes to the left of one or more of the employee names who you wish to deny their request
4. Click the Edit icon under the Notes column to add a note to each request
   Notes: (1) The note will print on the Request Approval Status notification. (2) Click the Copy icon in the upper right corner of the Notes screen to copy the note to all requests submitted by the same user.
5. Click the Deny button
6. The Denials Saved Successfully confirmation will appear and the denied requests will disappear from the Approve Electives screen.
   Notes: (1) Click Denied from the Show drop down list on the button bar to view all approved requests. (2) Learners will receive the Request Approval Status notification indicating their request was denied.

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APPROVE PREVIOUSLY DENIED REQUESTS

Follow these steps to approve a previously denied elective request:

1. Click the Administration tab at the top of the screen
2. Click the Electives link, then Approve Electives on the left menu bar
3. Select Denied from the Show drop down list on the button bar
4. Click the checkboxes to the left of one or more of the employee names who you wish to approve their previously denied request
5. Click the Edit icon under the Notes column to add a note to each request
   Notes: (1) The note will print on the Request Approval Status notification. (2) Click the Copy icon in the upper right corner of the Notes screen to copy the note to all requests submitted by the same user.
6. Click the Approve button
7. The denied requests will disappear from the Denied Electives screen.
   Notes: (1) Click Approved from the Show drop down list on the button bar to view all approved requests. (2) Learners will receive the Request Approval Status notification indicating their request was approved.

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