Requirements: Deactivate and Activate

Article Links Introduction | Deactivate Requirements | View Inactive Requirements | Activate a Requirement | 

INTRODUCTION

Deactivating a requirement is the preferable alternative to deleting a requirement. You might want to deactivate a requirement when you no longer want to offer it as part of your training or because it is outdated and no longer applies to the work you do.
Note: Deleting a requirement is generally discouraged as all completion records associated with that requirement are also deleted. Deleting a requirement does not delete the activities included in the requirement.

Benefits

When the requirement is deactivated:

• Completion records for user stay intact
• Will no longer appear on the user’s training tab as an assigned requirement
• Will no longer be available to admins to assign to learners
• Will no longer appear on reports, unless requested
• Can be activated at any time

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DEACTIVATE A REQUIREMENT

Follow these steps to deactivate a requirement:

1. Click the Administration tab at the top of the screen.
2. Click the Qualifications link, then Requirements on the left menu bar.
3. Search and locate the requirement following the directions provided in the Using Search article.
4. Click the requirement name to highlight the activity row.
   Note: To select multiple requirements, use Shift + Left Mouse click or Ctrl + Left Mouse click.
5. Click the Other Actions button on the tool bar.
6. Select Deactivate Requirements from the pull down menu.
7. Click the OK button on the Deactivate Requirements confirmation screen.
   Note: The requirement will disappear from the Manage Requirements screen. This is because the default view on the Manage Requirements screen displays Active Requirements only. Refer to the View Inactive Requirements article below for instructions to view inactive requirements.

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VIEW INACTIVE REQUIREMENTS

The Manage Requirements screen defaults to display active requirements only. Therefore, all search results will only display active requirements. The view can easily be changed to display inactive requirements. Follow these steps to view inactive requirement records:

1. Click the Administration tab at the top of the screen.
2. Click the Qualifications link, then Requirements on the left menu bar.
3. Click the Other Actions button on the tool bar.
4. Select Show Inactive Requirements from the pull down menu.
5. A list of all inactive requirements will appear.
6. Search and locate the desired requirement by following the directions provided in the Using Search article.

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ACTIVATE A REQUIREMENT

A deactivated requirement can be activated at any time. Follow these steps to activate an inactive Requirement:

1. Click the Administration tab at the top of the screen.
2. Click the Qualifications link, then Requirements on the left menu bar.
3. Search and locate the requirement following the directions provided in View Inactive Requirements article above.
4. Click the requirement to highlight the row.
   Note: To select multiple requirements, use Shift + Left Mouse click or Ctrl + Left Mouse click.
5. Click the Other Actions button on the tool bar.
6. Select Activate Requirements from the pull down menu.
7. Click the OK button on the Activate Requirements confirmation screen.
   Note: The requirements may disappear from the Manage Requirements screen. This is because the selected view on the Manage Requirements screen displays Inactive Requirements only. Select Other Actions then Show Active Requirements to return to the Manage Requirements default view.

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