Assignments: End and Unassign

Article Links Introduction | End and Unassign Comparison | Bulk and Non-Bulk Mode | End an Assignment | Unassign Assignment: Non-Bulk | Unassign Assignment: Bulk Edit ON | Unassign Assignment: Bulk Edit OFF |

INTRODUCTION

When activities and qualifications are assigned to users or organization units or groups they will

• Appear on the Training tab AND
• REQUIRE completion by the learner.  

Assignments can be ended or unassigned at any time. This article explains how to end and unassign an assignment. Be sure to read the Bulk and Non-Bulk Mode section. It is important to understand the difference so you can know what you can edit or change in an assignment that has been flagged as Bulk or Non-bulk.

END AND UNASSIGN COMPARISON

The following chart explains the difference between ending an assignment and unassigning an assignment. The biggest difference between ending and unassigning is:

• When you end an assignment, it removes it from the user's training tab. An administrator can still reference the assignment later.
• When you unassign an assignment it deletes the assignment as though it never existed.

BULK AND NON-BULK MODE

When an assignment created, the LMS organizes the assignments as follows:

Bulk Edit Button

The bulk edit button is located at the top of the menu bar and can be used as follows:

Bulk Edit = ON -Edits or deletes the assignment for ALL users with that unique number.

Bulk Edit = OFF - Edits or deletes the assignment for the SELECTED user within the bulk completion record.

Please refer to the sections to end or unassign an assignment under the following circumstances:

• End Assignments
• Unassign Assignments: Non-Bulk
• Unassign Assignments: Bulk Edit = ON
• Unassign Assignments: Bulk Edit = OFF

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END AN ASSIGNMENT

End an assignment when you want the assignment removed from the user's Training tab but still want to reference the assignment later.

Follow these steps to end an assignment.

1. Click the Administration tab at the top of the screen.
2. Click the Assignments link, then Assignments on the left menu bar.
3. Search and locate the desired assignment following the directions provided in the Using Search article.
4. Click the Edit button to the left of the desired assignment.
5. Scroll down to the Assignment End Date field.
6. Add the date you want the assignment to end.
7. Click the Save button.
8. Click the Yes button on the Confirmation screen.
9. Click the OK button on the Confirmation screen. The assignment will no longer appear on the user's training tab.
   Note: This change affects all users, organization units, and groups within the assignment.

UNASSIGN ASSIGNMENT: NON-BULK

Follow these steps to unassign (permanently delete) an activity for one user, organization unit, or group:

1. Click the Administration tab at the top of the screen.
2. Click the Assignments link, then Assignments on the left menu bar.
3. Search and locate the desired assignment following the directions provided in the Using Search article.
4. Click the Unassign button to the left of the desired assignment denoted with a None in the Bulk column.
5. Click the Yes button on the Confirm Delete screen.
6. Click the OK button on the Delete Confirmation screen. The assignment will no longer appear on the Manage Assignments screen.
   Note: This change affects all users, organization units, and groups within the assignment.

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UNASSIGN ASSIGNMENT: BULK EDIT ON

Follow these steps to unassign (permanently delete) activities and/or qualifications for all users, organization units, or groups included in the assignment:

1. Click the Administration tab at the top of the screen.
2. Click the Assignments link, then Assignments on the left menu bar.
3. Search and locate the desired item following the directions provided in the Using Search article.
4. Verify the Bulk Mode button located on the button bar is set to ON. 
5. Click the Delete button to the left of the desired assignment.
6. Click the Yes button on the Confirm Delete screen.
7. Click the OK button on the Delete Confirmation screen. The assignment will no longer appear on the Manage Assignments screen.
   Note: This deletes all activities and/or qualifications for all users, organization units, and groups within the assignment.

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UNASSIGN ASSIGNMENT: BULK EDIT OFF

Follow these steps to unassign (permanently delete) activities and/or qualifications for ONE user, organization unit, or group included in the assignment:

1. Click the Administration tab at the top of the screen.
2. Click the Assignments link, then Assignments on the left menu bar.
3. Search and locate the desired item following the directions provided in the Using Search article.
4. Click the Bulk Mode button located on the button bar so that it is set to OFF.
5. Click the number in the Bulk column for the assignment to be deleted. 
6. The Manage Assignments screen will display a filtered view of the selected bulk assignment.
   Note: You will see a list of one or more activities or qualifications/training programs assigned to one or more users, organization units or groups, or both.
7. Click the Delete button to the left of the desired assignment to be deleted from the Bulk assignment.
8. Click the Yes button on the Confirm Delete screen.
9. Click the OK button on the Delete Confirmation screen. The assignment will no longer appear on the Manage Assignments screen.
   Note: The deletion will only affect one unassigned user, organization unit, or group.  It will no longer appear with the other assignment it was created with.

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