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Repositories Overview

Convergence Training Support
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Article Links Introduction: Repositories | Why Multiple File Repositories? |

 

INTRODUCTION: REPOSITORIES

A repository is much like a folder on a network or local hard drive and is used to store training content and attachments. There are two types of repositories:

     File Repository

     Attachment Repository
  • Used to store training content that is imported and created in the LMS.
  • Automatically created when a region or site is added to the organization.
  • Cannot have subfolders.
  • Be careful to select the right file repository when multiple repositories are created.
  • Larger organizations may choose to create an multiple repositories for organization units.  Refer to the File Repositories: Create, Edit and Delete to learn how to create additional file repositories for multiple organization units.
  • Used to store attachments made to user records, activities or completion records.
  • Created by Convergence Training on your organization's behalf.
  • There is little need to create more than one attachment repository. Attachments made to any records will automatically be saved to the attachment repository.
  • Larger organizations may choose to create an attachment repository for each region or site.  Refer to the Attachment Repositories: Create, Edit and Delete to learn how to create an attachment repository for multiple organization units.

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WHY MULTIPLE FILE REPOSITORIES?

You will need multiple file repositories when:

  • Administrators do not want to share training content between organization units
  • Limit which administrators can have access to training content
  • Administrators target location is limited to a region or site and they want to create and import their own training content.  They need a repository to store that content.

If your company has one or two administrators OR you want ALL administrators to have access to all training content, there is little need to have multiple file repositories.

But what happens when you do want to share training content but you don't want all your administrators to have the same target location?  Refer to the Share Training Content Between Organization Units article to learn the methods available to you to share training content.

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