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Assign Training: Basic Scheduling

Convergence Training Support
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Article Links Introduction | Create an Assignment: Basic Scheduling |

 

INTRODUCTION

There are two scheduling options to assign training:

Basic Scheduling: Allows you to assign training and set scheduling dates that include: Start Date, Due Date, and End Date. You can also manage how the LMS handles previous completions.

Advanced Scheduling: Allows you to assign training and set scheduling dates and in addition, provides a method to:

  • Set Recurrent Training Dates:  For training that is required to be completed semi-annually, annually or on some other schedule.
  • Set Options for Inherited Assignments: Adjust dates for learners who receive the assignment at a later date. For example, new hires and transfers from one department to another.

Refer to the Assign Training: Advanced Scheduling article for more information on this scheduling option.
Notes: (1) If your basic or advanced scheduling assignment includes a Class, please refer to the Assign Training: Classes article to learn how to assign any training that includes a class. (2) Qualification and Training Programs are the same feature in the LMS.  Qualification is the term used in the Enterprise LMS. Training Program is the term used in the MSHA LMS. (3) The Express LMS is a basic feature LMS that does not include qualifications or training programs. Express LMS users should ignore references to qualifications and training programs.

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CREATE AN ASSIGNMENT

Follow these steps to assign one or more activities (including classes) or qualifications OR both to a user, organization unit, or group:

  1. Click the Administration tab at the top of the screen.
  2. Click the Assignments link, then Assign Training on the left menu bar.

Complete these steps:

Step 1: Click the Select button to the right of the Choose the Training to Assign field:

  1. Choose Qualification or Activity from the Look for drop down list.
  2. Select one or more Qualifications OR one or more Activities (or a combination both) from the list of Available Records table.
  3. Click the right arrow to move the selections from the Available Records table to the Selected Records table.
  4. Click the Select button.

Step 2: Click the Select button to the right of the Choose the Assign the Training to field:

  1. Choose organization unit from the Look for drop down list.
  2. Select one or more users, organization units or groups from the list of Available Records table.
  3. Click the right arrow to move the selections from the Available Records table to the Selected Records table.
  4. Click the Select button.

Step 3: Select the desired Basic Scheduling Options: 
Note: Refer to the Assign Training: Advanced Scheduling article to learn how to use advanced scheduling options.

Assignment Start Date: Choose Now or enter a date the training will appear on the learner’s training tab. 
Note: If you choose any date other than now, the assignment will not appear on the learner’s tab until that future date.

Assignment Due Date: Enter the date when the training must be completed by the user.

Assignment End Date: Enter the date when the assignment will no longer appear on the learner’s training tab. 
Note: The assignment will disappear on that date regardless of the learner’s completion status. For example, if the completion status is in progress, incomplete, or overdue, the assignment will still disappear from the learner’s training tab. It is recommended that the End Date be at least 30 days after the due date to allow the user enough time to complete the training before it drops off their Training tab.

Ignore Previous Completions:  Select when you want to force the user’s completion status back to incomplete and require them to complete the training again if they completed the training on or before the date specified. The date defaults to the current date but you can enter a date of your choice.
Note: You can use the same requirement in multiple qualifications/training programs.  Requirements will be marked as complete for ALL qualifications once the user completes all the activities in the duplicate requirement. DO NOT set the Ignore Previous Completions for any assignment that includes a duplicate requirement.  The ignore date is not observed once one of the duplicate requirements is completed.  If this setting is important to use in the assignment, we recommend making two different requirements (naming them slightly differently) so that you may use this parameter in the assignment.

Assignment Identifier: Type a word or phrase to be used as a unique identifier.
This field allows an LMS Administrator to "label" or "tag" multiple qualification assignments with a unique identifier.  This allows you to run a report and filter on the associated qualifications producing a report with any qualifications associated by the tag. Please refer to the Assignments: Assignment Identifier article to learn more about this feature and how it is used.   

 

Step 4: Click the Save button.  

Classes are included in the assignment:

Refer to the Assign Training: Classes article to learn how to assign any training that includes a class.

Classes are NOT included in the assignment:

  1. Select the Assign More Training button to assign more training OR
  2. Click the Close button.

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