Qualifications: Deactivate and Activate

Article Links Introduction | Deactivate Qualifications | View Inactive Qualifications | Activate a Qualifications | 

INTRODUCTION

Deactivating a qualification is the preferable alternative to deleting a qualification. You might want to deactivate a qualification when you no longer want to offer it as part of your training or because it is outdated and no longer applies to the work you do.
Note: Deleting a qualification is generally discouraged as all completion records associated with that requirement are also deleted.

Benefits

When the qualification is deactivated:

• Completion records for user stay intact
• Will no longer appear on the user’s training tab as an assigned qualification
• Will no longer be available to admins to assign to learners
• Will no longer appear on reports, unless requested
• Can be activated at any time

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DEACTIVATE A QUALIFICATION

Follow these steps to deactivate a qualification:

1. Click the Administration tab at the top of the screen
2. Click the Qualifications link, then Qualifications on the left menu bar
3. Search and locate the desired qualification following the directions provided the Using Search article
4. Click the requirement name to highlight the activity row
   Note: To select multiple requirements, use Shift + Left Mouse click or Ctrl + Left Mouse click
5. Click the Other Actions button on the tool bar
6. Select Deactivate Qualifications from the pull down menu
7. Click the OK button on the Deactivate Qualifications confirmation screen
   Note:The qualification will disappear from the Manage Qualifications screen. This is because the default view on the Manage Qualifications screen displays Active Qualifications only. Refer to the View Inactive Qualificationsarticle below for instructions to view inactive requirements.

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VIEW INACTIVE QUALIFICATIONS

The Manage Qualifications screen defaults to display active qualifications only. Therefore, all search results will only display active qualifications. The view can easily be changed to display inactive qualifications. Follow these steps to view inactive qualification records:

1. Click the Administration tab at the top of the screen
2. Click the Qualifications link, then Qualifications on the left menu bar
3. Click the Other Actions button on the tool bar
4. Select Show Inactive Qualifications from the pull down menu
5. A list of all inactive qualifications will appear.
6. Search and locate the requirement following the directions provided in the Using Search article
7. Refer to the Activate a Qualification article below to edit the requirement record or the Activate a Qualification article to activate the inactive qualification.

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ACTIVATE A QUALIFICATION

A deactivated qualification can be activated at any time. Follow these steps to activate an inactive Qualification:

1. Click the Administration tab at the top of the screen
2. Click the Qualifications link, then Qualifications on the left menu bar
3. Search and locate the qualification following the directions provided in the View Inactive Qualifications article above
4. Click the qualification to highlight the row
   Note: To select multiple qualifications, use Shift + Left Mouse click and or Ctrl + Left Mouse click
5. Click the Other Actions button on the tool bar
6. Select Activate Qualifications from the pull down menu
7. Click the OK button on the Activate Qualifications confirmation screen
   Note:The qualifications may disappear from the Manage Qualifications screen. This is because the selected view on the Manage Qualifications screen displays Inactive Qualifications only. Select Other Actions then Show Active Qualifications to return to the Manage Qualifications default view.

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