Article Links Introduction | Sample Video Converted From PowerPoint | Step 1: Design PowerPoint and add Audio | Step 2: Export PowerPoint | Step 3: Web Optimizing Videos |Step 4: Import the Video in the LMS |
PowerPoint slide shows can be converted into video audio added with very little effort. You can import the video in the LMS and assign to your users.
This is a great alternative when:
- You don’t have the resources to use a third-party application like Captivate, Lectora or Articulate to create your own Computer Based Training Programs
- You want to provide your users with a video with narration so they don’t have to read slide after slide of training content in a PowerPoint
- You want an easy method to update your training content when it change
The instructions in this article are for PowerPoint 2013 users. For PowerPoint 2010 users the menu options mentioned below might be slightly different. For versions older than 2010 and 2013, use Google and search for How to Add Audio and Export PowerPoint into a video.
SAMPLE VIDEO CONVERTED FROM POWERPOINT
The video below teaches you how to convert a PowerPoint slideshow to a video. The conversion process took about 7 minutes for a 20 slide video.
Press the PLAY button to begin the video.
STEP 1: DESIGN POWERPOINT
Follow these steps to design the PowerPoint video:
- Design your PowerPoint following best practices such as one concept per slide, the use of graphics and images and limited text
- Save the PowerPoint slide show
STEP 2: EXPORT POWERPOINT TO ADD AUDIO AND CREATE VIDEO
Follow these steps to export PowerPoint to add audio and create the video:
Note: Make sure you are in a quiet room to record your audio t minimize background noises
- Click the File tab on the Menu bar
- Click Export
- Click Create a Video
- Verify the settings on the right side of the screen are as follows:
- Presentation Quality displays in the first drop down
- Recorded Timing and Narrations on the second drop down
- On the Record Slide Show Screen:
- Leave the two checkboxes on the screen checked
- Click the Start Recording button
- Begin your recording. A recording menu will appear in the upper left corner of the screen and controls the recording. The buttons are used as follows:
- Left Arrow: Advances to the next slide; you can also advance the slide using your enter key or left mouse button
- Pause Button: Pauses the recording and you can resume when you are ready
- Rewind button: Rewinds the recording on the current slide and allows you to begin the slide's recording again
- X Button: Ends the recording and returns you the Export Settings Screen
- Click the X button when you have finished your recording. You will be returned to the Export screen.
- Verify the settings under the Create Video section are set as follows:
- Presentation Quality is selected in the first drop down
- Use Recorded Timings and Narrations is selected in the second drop down
- Seconds Spent on each slide: Leave 5 second default
- Click the Create Video button
- On the Save to File Screen:
- The system defaults to the same location as the slide show but you can save the video to any local hard drive or file location you would like
- Change the File Name if desired
- Verify the Save As Type is set to MPEG-4 Video (*.mp4)
- Click the Save button
- You will be returned to the slide show. A progress bar at the bottom of the screen displays the progress of the conversion. When complete, the progress bar disappears; there is no other message or warning that the conversion is completed.
- Repeat these steps until you are satisfied with the video audio and production quality
- When you are happy with the results, import the video into the Convergence LMS
STEP 3: WEB OPTIMIZING VIDEOS
Before you import the video in the LMS, you may want to considering web optimizing the video. The benefits of web optimization are:
- Reduces the file size; in some cases by 50% or more
- Videos will stream without buffering when a user launches the assigned video
- Web optimized videos upload faster in the LMS because of their reduced file size
In the example video above, prior to optimizing the file size was 77,312 KB. After web optimizing it reduced the file size to 16,462 KB.
Refer to the Videos: Web Optimizing Videos article to learn how to web optimize the video before importing.
STEP 4: IMPORT THE VIDEO IN THE LMS
There are two ways that you can import a video in the LMS.
Import a Video
This is a good option when the content of the video is informational as opposed to being critical to a job, task, or function, which requires validating understanding of what the user has seen. For example, time off policy or introduction to your management team. Or if you plan on adding the video to a qualification/training program where it supplements other training.
Refer to the Videos: Import, Update, Move and Delete article to import the video
Import the Video in a Quiz
This is a good option when the content is critical to a job, task, or function, which requires validating understanding. For example, lock out-tag out, or personal protective equipment policy. This method allows you to add questions to test a user's understanding of the content they just viewed. You can also add it to a qualification / training program where it supplements other training.
Refer to the Quizzes: Create, Copy, Edit and Delete article to import the video into a quiz.